Privacy Policy

Effective Date: 27 Oct 2023
Last Updated: 27 Oct 2023

1. Introduction

Ineos 4×4 Club Victoria Inc., hereafter referred to as “we,” “our,” or “us,” is committed to protecting the privacy and security of the personal information we collect and process. This Privacy Policy outlines how we handle and protect your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

2. Information We Collect

We may collect and process the following types of personal information:

Contact Information: This may include your name, email address, postal address, and phone number.
Demographic Information: This may include age, gender, and other information relevant to our programs or services.
Membership Information: If you become a member of our organisation, we may collect membership details, such as your membership number and renewal dates.
Donation Information: If you make donations to our organisation, we may collect payment information and records of your donation history.
Volunteer Information: If you volunteer with us, we may collect information about your volunteer activities.
Other Information: Any other information you provide to us, including through interactions on our website or social media platforms.

3. How We Collect Information

We collect personal information in the following ways:

When you provide information directly to us, such as when you complete a membership application, make a donation, or sign up for our newsletters.
When you participate in our programs, events, or volunteer opportunities.
When you visit our website, we may collect information through cookies and similar tracking technologies (please see our Cookies Policy for more information).
When you interact with us through social media or other online platforms.
When you provide information to us through surveys, feedback forms, or other communications.
4. Use of Your Personal Information
We may use your personal information for the following purposes:
To provide you with the services and information you request.
To maintain our membership records and process membership applications.
To process donations and provide donation receipts.
To communicate with you, including sending newsletters, updates, and event invitations.
To improve our programs and services.
To manage and support our volunteers.
To meet our legal and regulatory obligations.

5. Disclosure of Your Personal Information

We may disclose your personal information in the following circumstances:

To our employees, contractors, and volunteers for the purposes of providing services.
To third-party service providers who assist us in conducting our operations (e.g., email marketing services, payment processors, IT support).
To regulatory or government authorities as required by law.
To protect our rights, privacy, safety, or property, and that of our members, donors, and volunteers.
In connection with the sale, merger, or reorganisation of all or part of our organisation.
6. Security of Your Personal Information
We are committed to ensuring the security and confidentiality of your personal information. We have implemented appropriate physical, technical, and organisational measures to protect your data. However, no method of data transmission or storage can be guaranteed as entirely secure, and we cannot ensure the security of any information you transmit to us.

7. Cookies

We use cookies on our website to collect and track information about your browsing activities. For more information about how we use cookies, please refer to our Cookies Policy.

8. Access to Your Personal Information

You have the right to access, update, or request the deletion of your personal information. To do so, please contact us using the contact details provided in Section 10. We will respond to your request within a reasonable timeframe.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices and legal requirements. Any updates will be posted on our website, and the “Last Updated” date will be revised accordingly.

10. Contact Information

If you have questions or concerns regarding this Privacy Policy, wish to exercise your rights, or make a complaint, please contact us:
Ineos 4×4 Club Vic Inc.
secretary@ineos4x4club.com.au

11. Additional Information

For more information about privacy in Australia and your rights under the Privacy Act 1988 (Cth), visit the Office of the Australian Information Commissioner (OAIC) website: https://www.oaic.gov.au/.